1. Introduction
Welcome to TutorClock ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and web service (collectively, the "Service").
2. Information We Collect
2.1 Personal Information
We collect the following personal information:
- Name and email address (for user authentication)
- Role information (student, teacher, parent, receptionist, or admin)
- Check-in and check-out timestamps
- Location data (when checking in via QR code or GPS)
- Device information (for push notifications)
2.2 Automatically Collected Information
- Device type and operating system
- IP address
- Browser type
- Usage data and analytics
3. How We Use Your Information
We use your information to:
- Provide and maintain the Service
- Track attendance and check-in/check-out records
- Send notifications about check-ins and check-outs
- Process teacher timesheets and payroll
- Provide parent access to their children's attendance records
- Improve and optimize the Service
- Ensure security and prevent fraud
4. Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- With your consent: When you explicitly agree to share your information
- Service providers: With third-party service providers who assist us in operating the Service (e.g., Supabase for database hosting, Firebase for notifications)
- Legal requirements: When required by law or to protect our rights
- Within your organization: Parents can view their children's records; admins can view all records within their franchise
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal information, including:
- Encryption of data in transit (HTTPS/TLS)
- Encryption of data at rest
- Row-level security policies in our database
- Regular security audits
- Access controls and authentication
6. Data Retention
We retain your personal information for as long as necessary to provide the Service and comply with legal obligations. Check-in records are retained for payroll and compliance purposes.
7. Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information (subject to legal retention requirements)
- Opt-out of push notifications
- Export your data
8. Children's Privacy
Our Service is used to track student attendance. We collect minimal information about students (name and check-in times). Students do not create accounts or log in directly. Parents have access to view their children's records.
9. Third-Party Services
Our Service uses the following third-party services:
- Supabase: Database and authentication (Privacy Policy)
- Firebase Cloud Messaging: Push notifications (Privacy Policy)
- Vercel: Hosting (Privacy Policy)
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
11. Contact Us
If you have any questions about this Privacy Policy, please contact us at:
12. Consent
By using our Service, you consent to this Privacy Policy and agree to its terms.